Target: zero orders typed by hand
Orders that enter themselves
Orders from installers and businesses arriving by email, PDF or Excel: part numbers, quantities and customer are read and posted to your ERP as a sales order.
Automate processes.
Measure. Scale.
Less office work, more time to sell. We automate your company's repetitive tasks on top of the ERP you already use.
~4-week pilot, fixed price
We build on the tools you already use. No switching systems.
Method
The Caledis Method.
We start with a small pilot, measure the savings and only scale what works.
We give you the price of each phase in writing after the call, once the scope is settled.
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Free call
30 min · no strings attachedWe tell you if there's a business case and how much you could save.
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Diagnosis
1–2 weeksA prioritised roadmap: what to automate, expected impact and cost. Deducted from the pilot.
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Pilot
~4 weeks · fixed priceAn automation or AI agent on your real data, with the before/after measured.
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Operations
optional · SLAMonthly retainer: monitoring, support and improvements to what we build.
~4 weeks
From pilot kick-off to a working pilot, depending on scope
100%
The code and data are yours — no lock-in
€ / hours
Estimated savings in every proposal, before you sign
What we do
What we build
for distributors.
These are just a few examples: we build the one that fixes your problem.
Catalogue and selling prices up to date
Manufacturer price lists, up to date
Price lists and discounts sent by manufacturers are loaded, compared with your catalogue and every change flagged, without days in Excel.
Target: −80% time
Supplier invoices & delivery notes
Extracted, matched against the purchase order and delivery note, and posted to your ERP. Mismatches stop before payment.
Target: same-day replies
Quotes for installers
From the materials list a customer sends, a quote with your part numbers, prices and availability, ready to review and send.
Answers in seconds
Data sheets & certificates
Technical data sheets, certificates, delivery notes and emails found in seconds when a customer or the trade counter asks.
Daily decisions, not monthly
Sales, margins & stock
Sales by customer, margin by product family and slow-moving stock in a panel that updates itself, instead of a hand-made Monday report.
Why us
Engineers who build.
No hype, no lock-in.
What sets us apart from the typical consultancy.
The usual way: A big project before you see anythingWith Caledis: Pilot before project
We prove the impact with a scoped pilot, with scope and acceptance criteria in writing, before asking for a bigger commitment.
The usual way: Licences and vendor lock-inWith Caledis: The code and data are yours
Everything we build belongs to you. We work on your infrastructure, with no vendor lock-in.
The usual way: Promised savings, no numbersWith Caledis: Documented ROI
Every proposal includes estimated savings in hours and euros, and we measure before/after at delivery.
The usual way: Sales reps and middlemenWith Caledis: You talk to the people who build
Two engineers in active practice in data, automation and AI, no middlemen. Out of professional discretion, our names are not on the website.
The usual way: Months of implementationWith Caledis: Weeks, not months
Small team, zero bureaucracy: from first call to a working pilot in weeks, not quarters.
The usual way: Your data copied into third-party platformsWith Caledis: Security & privacy by default
By default we work on your infrastructure, with minimal access; if a third party needs to process data, we agree it in writing first.
Experience in demanding industries
Data and automation systems built before Caledis, in:
That experience comes from our professional careers, not from Caledis projects.
Calculate your savings
How much is manual
work costing you?
Adjust the values to your team and see the numbers.
508
Hours freed per year
40,640 €
Estimated annual savings
FAQ
Frequently asked questions
before we start.
What is worth knowing before the call.
Do we have to change our ERP or tools?
No. We work on what you already use: your ERP, email, Excel and manufacturers' PDF price lists. In the call we check how your ERP imports and exports data, and if something cannot be done reliably, we tell you before proposing anything. You do not need a technical team or perfect data: real samples and someone who knows the process are enough.
How much does it cost?
The 30-minute call is free. Then we give you a fixed price per phase in writing, with deliverables, timeline and acceptance criteria: you know what you pay before we start, and nothing changes unless we agree it. The diagnosis is deducted from the pilot.
Do we own the code and the data?
Yes. Everything we build is yours: the code, the configuration and the documentation. No licences, no lock-in: if tomorrow you would rather have your team or another provider run it, they take it as it is.
How long until it is up and running?
A pilot is usually up and running in about four weeks, depending on the case. We start with the process that costs you the most hours, measure before and after, and only scale what works.
Who maintains it once it is live?
We do, if you want: with the operations fee we monitor it, support it and keep improving it, with response times agreed in writing. Small tweaks are included; anything new is scoped and priced up front. And if you would rather run it yourselves, we hand it over documented.
What about the security of our data?
By default we work on your infrastructure, with the minimum access needed. Before touching any data we sign a data processing agreement (GDPR Art. 28) and agree in writing on sources, permissions and providers. If a third party ever needs to process data, we explain it and you approve it first.
Contact
Let's talk
Tell us what your team spends time re-typing: orders, price lists, delivery notes or invoices. In 30 minutes we'll tell you if it can be automated and how much you could save.
Prefer to talk it through? Book a 30-minute video call directly, no strings attached.